Email Archiving
What is Email Archiving?
Email archiving is the process of systematically recording and saving copies of email correspondence for records keeping and documentation purposes.
Why is it important?
Email has been growing at the rate of 40% every year and managing emails has become very complex. Microsoft Exchange Server is not only being used as an email server, it is also being used as document repository and management system. Businesses are being increasingly asked to retrieve emails during litigation. Also companies need to comply with regulatory compliance requirements like Sarbanes-Oxley and HIPAA. According to Sarbanes-Oxley, public companies must keep all documents and communications for seven years following an audit. The penalties for destroying or altering a document can include fines up to $5 million and imprisonment for up to 20 years. Hence, Email is becoming the Achilles heel of document and records management.
Companies are scrambling to implement archiving solutions to avoid litigation and to manage the growth of their Exchange servers. A good email archiving system should ensure that companies have ready access to email record, whenever it is required. Also, the application should be able to manage exponential increase in the size of Exchange servers.
The Sonasoft Solution
Sonasoft’s SonaSafe solution for email archiving is designed to meet regulatory compliance needs of organizations. SonaSafe will capture all incoming, outgoing and internal emails and store them in archive databases as a Single Instance Store (SIS). Also, by use of “stubbing”, message contents including attachments will be saved in the archive database and leave behind an empty shell of the message, namely “stub” in the body of the email. This approach will reduce the size of the Exchange server by up to 90%. SonaSafe Email Archiving solution supports Exchange Server 2000, 2003 and 2007. SonaSafe solution employs reliable safeguards including encryption to ensure that the email is tamper-proof and cannot be altered. The solution gives the ability to migrate all existing PST file data into the archive repository. This will enable organizations to eliminate PST files proliferation across the enterprise, thus resulting in better email management.
File Systems Data Sheet
