Email Archiving Solutions by Sonasoft
Easy-to-use, powerful, and affordable; an enterprise-class system for small businesses using Microsoft Exchange Server
What is Sonasoft’s Solution?
Sonasoft includes the systematic process to record and save all email in a single-instance-storage for legal safeguard and documentation purposes.
Importance of Sonasoft’s Architecture
Email has been growing at the rate of 40% every year and managing emails has become very complex. Microsoft Exchange Server is not only being used as an email server, it is also being used as a document repository and management system. Businesses are being increasingly asked to retrieve emails during litigation. Also companies need to comply with regulatory compliance requirements like Sarbanes-Oxley and HIPAA. According to Sarbanes-Oxley, public companies must keep all documents and communications for seven years following an audit. The penalties for destroying or altering a document can include fines of up to $5 million and imprisonment for up to 20 years. Hence, email has become a serious component in the document and records management.
Companies have a need to implement an email archiving system to avoid litigation and to manage the growth of their Exchange servers. A good solution must retain all emails as specified and allow end-users to access their own archives without additional training. In addition, it must speedily retrieve all related email within specific date ranges and other search criteria in the event that there is an eDiscovery. In addition, the application should be able to manage the storage size of Microsoft Exchange Server.
Affordable Results from Sonasoft
Sonasoft’s Email Archiving Software, SonaVault, is designed to meet regulatory compliance needs of organizations. SonaVault will capture all incoming, outgoing and internal emails and store them in archive databases as a Single Instance Store (SIS). Also, by use of optional stubbing feature, message contents including attachments will be saved in the archive database and leave behind an empty shell of the message, namely stub in the body of the email. Alternatively messages can be completely deleted from users mailbox and users can access archived emails through SonaVault Web Console. This approach will reduce the size of the Exchange server by up to 90%. SonaVault Email Archiving Software supports Exchange Server 2000, 2003, 2007, 2010, and 2013. SonaVault employs reliable safeguards, including encryption to ensure that the email is tamper-proof and cannot be altered. This gives the ability to migrate all existing PST file data into the archive repository. This enables organizations to eliminate PST files proliferation across the enterprise, thus resulting in better email management.