An Affordable yet Powerful Solution to Meet Email Legal Compliance
What is an eDiscovery?
An eDiscovery, also known as an electronic discovery, is when digital data is sought as evidence in a court procedure. In the past, discoveries were limited to physical evidence such as documents printed on paper or written declarations or statements given by key witnesses. As technology advanced, discoveries soon included email and other digital documents, which now encompass an eDiscovery. As emails and attachments were viewed as key evidence, some corporations sought to destroy them or limit the opposing counsel to view potential evidence. One of the most famous cases where email documents suddenly became ‘lost’ was during the merger of Oracle and PeopleSoft. After that case, the momentum to ensure that eDiscovery evidence, especially email, had to be retained and produced as ordered by a court. Hence, new laws and other compliance regulations were passed.
Why is eDiscovery important?
Organizations and businesses confronted with a lawsuit or legal investigation are often ordered to produce electronic documents, including email and the attachments that were sent and received internally as well as outside the organization. Typically, when organizations are faced with a court ordered subpoena for eDiscovery production, IT admins scramble to get the needed records from various sources including backup tapes, personal-cut PST files, etc. Once all the data has been collected, searching through it all is even more cumbersome. Most search tools are not sophisticated or quick. Under these conditions, an eDiscovery can consume days if not weeks of productivity to achieve compliance and can cost several hundred thousand dollars and upward depending on the complexity, volume, and scope of the order. Not meeting a Court Order, can be even more costly, including the threat of jail, sanctions, along with severe fines. Fortunately, Sonasoft developed an eDiscovery Solution to address these needs.
Sonasoft’s eDiscovery Solutions
Sonasoft’s SonaVault email archiving software with its eDiscovery features is built to meet legal compliance. Every email sent or received is captured into the archive. Importing offline PST files is simple, secure, and allows the archive to be complete. Unlike competing solutions, SonaVault search capabilities are able to retrieve an infinite number of records per search and can retrieve 100,000 emails in less than five seconds. SonaVault eDiscovery solutions allow for complex Boolean searches that search data or criteria can be saved and edited for future searches. SonaVault also can search for sender and recipient simultaneously.
SonaVault eDiscovery Software and eDiscovery Tools achieves compliance to most email regulatory laws and regulations including Health Insurance Portability and Accountability Act (HIPAA), National Association of Securities Dealers (NASD), a.k.a. the Financial Industry Regulatory Authority (FINRA), as well as the Sarbanes Oxley (SOX) laws. SonaVault also supports write once read many (WORM) drives, which easily allows email data to be exported for review.
SonaVault: eDiscovery Features Video
SonaVault eDiscovery Architecture
Sonasoft provides eDiscovery Software Solutions for organizations that already have a server. SonaVault Email Archiving Software is optimized to run on Windows Server 2008 with a dual core processor and 16 Gb of RAM. This allows an organization to run efficiently SonaVault on an older server if needed SonaVault also comes with a genuine license of Microsoft SQL Server Standard Edition at no extra cost.
SonaVault eDiscovery Appliances
Organizations looking for a complete, plug-n-play eDiscovery Solution would be interested in our SonaVault eDiscovery Appliances. Our configuration options include a DELL PowerEdge Server for those that want the quality, dependability, and service of a DELL. For organizations that want the performance of an HP Server, Sonasoft offers an eDiscovery appliance with an HP ProLiant Server. Both eDiscovery Appliances come with SonaVault Email Archiving Software as mentioned above.