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SonaVault Email Archiving and eDiscovery Software Key Product Differentiators

As we prepare for Ingram Micro, the world’s largest distributor of computer and techie products and services, to distribute SonaVault, our email archiving and eDiscovery solution, we created this product differentiators white paper. Our team was satisfied that it showed how SonaVault truly distinguishes itself from the competition. Yes, it is easy to write ‘enterprise-class’, but that needs to be backed up. For instance, SonaVault’s robust set of eDiscovery tools quickly allows admins to find only what they need and then be able to go on and do something else. Likewise, we created SonaVault to be super easy to end users and power admins alike. SonaVault gives IT departments the flexibility to install as an on-premise dedicated server, on a virtual server, or bundled as an appliance with either quality and configurable DELL or HP hardware. SonaVault’s architecture also was designed with process driven workflows to ensure maximum efficiency and productivity.

See these key product differentiators in the white paper below:

SonaVault Email Archiving and eDiscovery Software Key Product Differentiators Download

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SonaVault Outlook-like Folder Structure in Our Email Archiving and eDiscovery Solution

Outlook-like folder structure in SonaVault's email archiving and eDiscovery software

Request a Quote or Demo for SonaVault
Request a Quote or Demo for SonaVault

Outlook-like Folder Structure

Our engineers have been busy. As announced, SonaVault now offers Outlook-like folder structure views.

SonaVault eDiscovery Software with Outlook-like Folder Structure View: figure 1SonaVault Outlook-like Folder Structure with Horizontal Pane: Figure 1

SonaVault’s folder-structure feature allows end users to search their own archive as if they were viewing it from their Microsoft Outlook clients. This ease of use guarantees a high adoption rate for even the least tech savvy users to search their archives. No longer will IT admins be tasked to ‘find’ missing emails that were ‘accidentally’ deleted from end users’ mailbox. Hooray! Goodbye, drudgery; hello, productivity.

Of course, SonaVault still offers simple and advanced eDiscovery searches to all users in order to search their own archives, but some users, *hark* are adverse to use these features. For them, we provide folder-structure views.

As always, SonaVault’s archive is secure. Neither hapless nor cunning end users who ‘delete’ a folder in their Microsoft Outlook client will NOT delete the email from the archive. SonaVault’s folder structure only offers up a view to the archived email. Email that was in a deleted folder in Outlook will still be part of the searchable archive, but just will not be viewable from the Outlook-like folder structure.

Here are some additional screenshots:

SonaVault Email Archiving Software with Outlook-like Folder Structure View: figure 2 SonaVault Outlook-like Folder Structure with Horizontal Pane: Figure 2

In figure no. 2, above, the SonaVault shows the horizontal preview pane. The scalable pane has been adjusted to allow for all the folders on the left to be visible.

SonaVault eDiscovery Software with Outlook-like Folder Structure View: figure 3 SonaVault Outlook-like Folder Structure with Horizontal Pane: Figure 3

In figure no. 3, above, the folder pane has been collapsed to allow the horizontal preview and messages additional viewable space.

Request a Quote or Demo for SonaVault
Request a Quote or Demo for SonaVault

SonaVault Email Archiving Software with Outlook-like Folder Structure View: figure 4 SonaVault Outlook-like Folder Structure with Horizontal Pane: Figure 4

In figure no. 4, the message pane has been collapsed to allow for a full preview of the selected message.

SonaVault Email Archiving Software with Outlook-like Folder Structure View: figure 5 SonaVault Outlook-like Folder Structure with Vertical Pane: Figure 5

Figure no. 5 shows the vertical preview pane along with the folders and messages.

SonaVault eDiscovery Software with Outlook-like Folder Structure View: figure 6 SonaVault Outlook-like Folder Structure with Vertical Pane: Figure 6

Figure no. 6 shows the same vertical preview as figure no. 5, but the panes have been adjusted to allow for the full visibility of the folders as well as list of messages.

SonaVault Email Archiving Software with Outlook-like Folder Structure View: figure 7 SonaVault Outlook-like Folder Structure with Vertical Pane: Figure 7

In image no. 7, the folder view has been collapsed to allow for a more information from the list of messages and the selected preview message.

SonaVault eDiscovery Software with Outlook-like Folder Structure View: figure 8 SonaVault Outlook-like Folder Structure with Vertical Pane: Figure 8

Figure no. 8 shows the list of folders and a full-reading preview of the selected message; the message pane has been collapsed.

Related Links:

Request a Quote or Demo for SonaVault
Request a Quote or Demo for SonaVault

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Congressional Hearing on IRS Targeting Scandal Exonerates Sonasoft

In the Congressional hearing, which were held on Monday, June 23, 2014, John A. Koskinen, IRS Commissioner, responds to Congressman John L. Mica, (R) U.S. Representative of Florida’s 7th Congressional District. The hearing exonerates Sonasoft from the alleged Internal Revenue Service (IRS) targeting scandal, which involves the missing emails from Louis Lerner.

Go to 53:06 (53 minutes and 6 seconds) in the above video for relevant portion of the hearing or view from this link:

Video of Congressional Hearing that Exonerates Sonasoft from the IRS Scandal

A true and correct transcript of the relevant portion of this Congressional Hearing may be obtained here:

Download the PDF of the transcript of the Congressional Hearing regarding the IRS targeting scandal and Sonasoft

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Webinar on How to Manage Your Messaging Data

How to Manage Your Messaging Data Webinar | Sign Up Now

Sign up for how to manage your messaging data webinar

Register now for a webinar on how to manage your messaging data
Register now on how to manage your messaging data webinar

Webinar on How to Manage Your Messaging Data

Sonasoft would like to invite you to our webinar on how to manage your messaging data.

System admins are always challenged to manage the ever-growing stack of messaging data with limited resources.

The always present threat of an eDiscovery and legal mandates requires that this challenge is addressed.

But what are the best practices that achieve fast and thorough results, satisfies management and end-users alike, future-proofs the operations, is easy to install, and is within your budgets?

Find out by joining us for a webinar Thursday, November 12 at 1:00 P.M. EST / 10:00 A.M. PST.

MSExchange LogoThis webinar is presented by MSExchange.org and Sonasoft and will feature Microsoft MVP Lee Benjamin and Sonasoft’s CTO, Bilal Ahmed.

Participants will learn:

  • Best practices for messaging data management
  • Latest in messaging data management including cloud, on-premise, and hybrid systems
  • How to prep data for a Microsoft Exchange Server upgrade and Office 365 migration
  • How pro-actively to monitor messaging data and flag it before it flags you

Register now for a webinar on how to manage your messaging data
Register now on how to manage your messaging data webinar

or call:

(408) 649-7408

Hope to see you this Thursday, November 21, 2015 at 1:00 p.m. EST / 10:00 A.M. PST.

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NBC Bay Area News Interviews Team Sonasoft Regarding IRS and Email Archiving

On Monday, June 24, 2014, Scott Budman from NBC Bay Area’s “Tech Now’ interviewed Team Sonasoft regarding the IRS email scandal. Although it was clear that Sonasoft had no role in the controversy, Sonasoft employees still received multiple threats from angry people who mistakenly believed that Sonasoft had a backup of the IRS email, including those of Lois Lerner.

Continued….

[ Read the full article by NBC’s Scott Budman ]

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NearPoint/Mimosa Email Archive Data Export and Data Migration Services Now Offered by Sonasoft

Sonasoft has some exciting news. We are now offering a new service that exports proprietary email archives from Mimosa and NearPoint and converts this data into industry standard PST files. Sonasoft’s new data migration services allows customers of NearPoint and Mimosa to continue to retain all their emails without being bond to the restrictions set by NearPoint and Mimosa’s email archiving systems. Admins now can stay in compliance and move on to an email archiving solution that meets their needs.

[ Learn More ]

There are certain benefits to Sonasoft’s newly announced NearPoint/Mimosa Data Export and Migration Services:

Fast Data Extraction

First, the extraction of data is really quick. On average, users are getting at least 500 Gb of email data exported per day, and frequently rates of and over 1 Tb per day have been achieved. What could take weeks from using standard issued extraction tools, Sonasoft can complete the whole migration process in one or two days, (depending on the size of your email archive, of course).

Safe Data Export to PST Format with Verification

Secondly, Sonasoft’s NearPiont/Mimosa Migration Services allows for correction of any corrupt messages in the email archiving database prior to the migration process. Sonasoft email data migration tools checks for data integrity and thoroughly verifies if any messages were not migrated into PST files. Standard issued migration tools do not have these features, which leave admins ‘hoping’ for the best. In contrast, Sonasoft data export solution, admins can see if there are any problems, and know exactly which data was safely migrated and which data was not (if any). Your email archive data is safe with us.

Flexible Data Migration and Extraction Tools

Admins appreciate our features to extract NearPoint/Mimosa emails based on data range and other criteria. Our Email Data Export and Migration Services also can extract user archived email that was deleted from the Exchange Server as well as extract email from Public Folders.

Affordable Email Data Export and Migration Services

Sonasoft has always pride itself in giving our customers the best value at the lowest price. Just as we offer enterprise-class email archiving solutions, our new NearPoint/Mimosa Email Data Export and Migration Services allows admins to get the best migration services, without breaking their budgets or creating ‘gaps’ in downtime.

PST File Importer

Once admins have migrated their NearPoint/Mimosa email data into PST files, we certainly hope that they will consider our SonaVault Email Archiving Solutions. Whether it is our standalone software or appliance, SonaVault comes with a PST file importer that makes the transition fast and seamless.

[ Learn More ]

Thank you for considering our NearPoint/Mimosa Email Data Export and Migration Services. If you are interested to an estimate, please contact us. Don’t worry. We are friendly and there is no obligation. Happy archiving.

Learn More about Sonasoft’s NearPoint/Mimosa Data Export and Migration Services

Estimate for NearPoint/Mimosa Data Export and Migration Services

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Email Archiving with Microsoft SQL Server

SonaVault Email Archiving Solutions include genuine a license of Microsoft SQL Server

SonaVault  Email Archiving Solutions include a genuine license of Microsoft SQL Server
SonaVault Email Archiving Solutions include a genuine license of Microsoft SQL Server Standard Edition at no extra charge.

One of the biggest differentiator with SonaVault Email Archiving Solutions and the competition is that SonaVault Email Archiving Solutions comes with a genuine license of Microsoft SQL Server Standard Edition at no additional costs. Other high-end competing products either force its customers to purchase a full license of Microsoft SQL Server or budget-minded competitors offer a cheaper, albeit inferior solution that comprises of ‘homegrown’ proprietary data stores for its archive.

Not including Microsoft SQL Server into the email archiving solution creates several problems. First, for high-end solutions, the total cost of the email archiving solution is hidden. In this budget driven economy, organizations’ accounting departments have honed their veto skills of saying ‘NO!’ to any item that has a price creep. In other instances, already committed IT departments have to figure out a way to pay for the ‘unexpected’ expense by cutting corners in other areas. Regardless, this lack of transparency by providing an incomplete solution, i.e. sans Microsoft SQL Server Standard Edition, has the potential to create financial havoc in an IT department. Secondly, by having the Microsoft SQL Server Standard Edition not an integral part of the email archiving software, at the very least, IT departments have a cost of configuring both the Microsoft SQL Server and ‘hooking it up’ to the purchased email archiving solution. There are also potential hardware requirements and configurations creating more costs and more time expenses. Regardless, any product that is not fully integrated with Microsoft SQL Server, but relies on it, is not a complete solution.

Second, on the low end, email archiving solutions that use proprietary databases for its data stores create several potential problems. Although I am a big fan of Linux and open source code, databases are not websites or web servers. Slicing and dicing then retrieving data quickly requires robust industry-standard solutions. Microsoft SQL Server is the standard for databases. We have run into problems with competing email archiving solutions that just choke as the databases grow. Email archives with just 100 mailboxes can easily grow to several billion in just a few years. Many of the customers that switch from one of these solutions that use a proprietary database to our SonaVault Email Archiving Solution complain that their first solution worked fast a first, but kept getting slower and slower as time went on. Often times it took as long as 10 minutes to do a single search. Another competing solution can only retrieve 5,000 results per search. For a single end user, 5,000 results might seem plenty. Sadly eDiscovery solutions are not Google searches, where users rarely venture past the first ten results. We had customers complain that using that competing solution that they had to do continuous searches to retrieve all the data needed for an eDiscovery court order, which jeopardized meeting the deadline as well as consuming copious amounts of time.

Another concern about proprietary databases in an email archive is the integrity of database. If that solution provider went out of business or was acquired, then support to get the data archive could be sketchy, if not very expensive. By using Microsoft SQL Server Standard Edition, an organization can easily backup, copy, replicate, and restore the data, issue free. Companies can even migrate the archive database if they prefer to export and then import it into a competing solution that utilizes Microsoft SQL Server Standard Edition.

With SonaVault Email Archiving Solutions, a genuine license of Microsoft SQL Server Standard Edition is integrated into our software. This incorporation allows for a seamless solution that gives the IT admin the best industry standard database with the minimum time needed for configuration. Basically, out of the box, a full robust solution is at hand. One of the features that our clients like most is the simplicity of automatically creating data stores to split up the database into sections. With just a few intuitive mouse clicks, IT admins can have new data stores created based on various criteria such as file size, monthly or weekly dates, etc. Not all email archiving solutions allow an IT admin to create new data stores. Most of the competing email archiving solutions force an IT admin to create a new data store manually and through a complicated, cumbersome process.

Having a database that has many data stores allows for faster searches. Where low end archive solutions that have just have one database pool searches are synchronously. The larger the database, the slower the search. Since SonaVault is able to split up the database into several smaller databases or data stores, searches are performed simultaneously. This will allow SonaVault Email Archiving Software to retrieve 100,000 emails in less than five seconds. Another benefit from being able to split up the database into smaller data stores is that the IT admin can move some of the data stores off to another storage device. Then the IT admin can connect to those additional storage devices or later import the data back into the email archiving server. This flexibility ensures that the IT admin will never have a storage issue with the email archive as well as never being forced to ‘upgrade’ to the next larger appliance. An additional benefit of having Microsoft SQL Server integrated with the email archiving software is that searches can include ‘keywords, ‘Boolean phrases’, ‘regular expression’, as well as ‘phrase searched’. Regardless, IT admins will find exactly what they are looking for. Fast.

Another well-appreciated feature that SonaVault Email Archiving Solutions have, thanks to the integration of Microsoft SQL Server Standard Edition, is the ability to increase archive storage hassle free. All an IT admin has to do is just drop in a new drive or plug in an external storage unit, then assign future data stores to the new drive letter associated with the added storage. Voila! From this point forward, all new data stores will be created in that new drive. As long as all the archive data stores are connected to the email archiving server, then the archive will act as a whole. Therefore, SonaVault Email Archiving Solutions stops the endless worry of storage issue. Other competing archiving systems virtually (and literally) lock the IT admin into a box, and force them to either undergo difficult upgrades or purchase the ‘next size up’. This truly sucks, and we, at Sonasoft, believe that any solution, especially an email archiving solution, should make life easy for IT admins and end-users a like.

For more information about our SonaVault Email Archiving Solutions utilizing the power of Microsoft SQL Server Standard Edition, please check out this page:

SonaVault Email Archiving Software

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Email Archiving Price Leadership

In May 2012, Sonasoft set to be the price leader in email archiving solutions and cemented its commitment with this press release:

Sonasoft Sets to be the Leader in Price for Email Archiving Solutions Including Email Archiving Software and Email Archiving Appliances

Email Archiving Price Leadership for Sonasoft's Tenth Anniversary
“Sonasoft is set to be the price leader with no-cost SonaVault Email Archiving Software, which includes a genuine license of Microsoft SQL Server at no extra cost.”

On November 7, 2012, Sonasoft celebrated its tenth anniversary by giving away its email archiving software licenses at no-cost with purchase of the first-year’s maintenance contract and installation. Sonasoft marked this unprecedented pricing with a press release:

Free Email Archiving Licenses Given Away for Sonasoft’s Tenth Anniversary

Sonasoft re-confirmed its commitment to no-cost email archiving licenses on February 12, 2013 with this press release announcement:

No-cost Email Archiving Licenses Special Continued for Sonasoft’s Tenth Anniversary

The results from our no-cost email archiving solutions have been encouraging. Businesses, organizations, governments, and school districts of all sizes have benefited from this aggressive discount. We are always pleased to hear when new customers thank us for reducing the size of their Exchange Servers by up to 80 percent or being able to deliver the court ordered discovery documents on time, etc. without breaking their budgets. It makes us glad to be in business giving something back to the IT community.

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